Why Use A Notary Service?

Fraud can be widespread when executing legal documents. But now, you can prevent fraud and make sure paperwork is signed correctly when you have a notary public present at the time of signing!

The notary public will require signatories to prove their identities and check the documents for certain details, and ensure that all parties involved aren’t signing due to threats or intimidation, ensuring a smooth, easy, perfectly legal process.

But having to drive to an off-site location to get documents notarized can take time out of your busy day. Instead, have the notary public come to you.

 

WHAT DO I NEED READY FOR THE NOTARY?

  1. Please review all documents for the correct spelling of names and correct dates.
  2. All forms must be completed except where Notarial wording appears and of course signature lines.
  3. A Valid form of ID must be present at the time of signing.

 

WHAT TYPE OF IDENTIFICATION IS ACCEPTABLE?

  1. A current Minnesota driver’s license or nondriver’s ID
  2. A U.S. passport (or passport card)
  3. An inmate identification card issued by the MN Department of Corrections and Rehabilitation if the inmate is in prison or any form of inmate identification issued by a sheriff’s department if the inmate is in custody in a local detention facility)
  4. A driver’s license or official non-driver’s ID issued by a U.S. state
  5. A driver’s license or non-driver ID from a foreign country that meets the recommended criteria for an acceptable identification card
  6. A U.S. military ID
  7. A valid foreign passport from the applicant’s country of citizenship
  8. An employee ID issued by an agency or office of a Minnesota city, county, or city and county
  9. An identification card issued by a federally-recognized native America tribal government
  10. A valid consular identification document issued by a consulate from the applicant’s country of citizenship that meets specific requirements
  11. The oath or affirmation of one or two credible witnesses

 

A Notary Public is an official of integrity appointed by state government —typically by the secretary of state — to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are called notarizations, or notarial acts. Notaries are publicly commissioned as “ministerial” officials, meaning that they are expected to follow written rules without the exercise of significant personal discretion, as would otherwise be the case with a “judicial” official.

A Notary’s duty is to screen the signers of important documents — such as property deeds, wills and powers of attorney — for their true identity, their willingness to sign without duress or intimidation, and their awareness of the contents of the document or transaction. Some notarizations also require the Notary to put the signer under an oath, declaring under penalty of perjury that the information contained in a document is true and correct.

Impartiality is the foundation of the Notary’s public trust. They are duty-bound not to act in situations where they have a personal interest. The public trusts that the Notary’s screening tasks have not been corrupted by self-interest. And impartiality dictates that a Notary never refuse to serve a person due to race, nationality, religion, politics, sexual orientation or status as a non-customer.

As official representatives of the state, Notaries Public certify the proper execution of many of the life-changing documents of private citizens — whether those diverse transactions convey real estate, grant powers of attorney, establish a prenuptial agreement, or perform the multitude of other activities that enable our civil society to function.

 

As a Mobile Notary service, we specialize in bringing our services to you. This might be your home or office, a restaurant, nursing facility, hospital, airport, federal, state or county correctional building….you name it and we can be there. We primarily offer this extensive coverage in and around Hennepin & Ramsey Counties.

 

Acknowledgments

The purpose of an acknowledgment is to ensure that the signer of a document is who they claim to be and has voluntarily signed the document. Acknowledgments often are needed for documents concerning valuable assets, such as deeds, mortgages and deeds of trust. To perform an acknowledgment, the signer must personally appear before you at the time of notarization to be positively identified and to declare — or “acknowledge” — that the signature on the document is their own and that they signed willingly. While it is common practice for your client to sign the document in front of you at the time of the notarization, it is not necessary. Your client may sign the document before bringing it to you and declare — or acknowledge — to you that the signature on the document is theirs.

Jurats

The purpose of a jurat is for a signer to swear or affirm that the contents of a document are true. Depending on the jurisdiction, it also can be known as an affidavit or a verification on oath or affirmation.
For a jurat, the signer must personally appear before you and sign the document in your presence. You must then administer an oath or affirmation and have the signer speak aloud his or her promise that the statements in the document are true. The choice between an oath or affirmation should be made by the signer.
Administering the oath or affirmation is a vital part of performing a jurat or verification because the signer is affirming that the contents of the document are true, and he or she may be prosecuted for perjury if the contents are not true.

Oaths/Affirmations

In some cases, a client may simply need you to administer an oath or affirmation orally, rather than as part of a jurat, affidavit or other written document. The purpose of administering a verbal oath or affirmation is, again, to compel a client to truthfulness.
An oath is a solemn pledge to a supreme being. An affirmation is a solemn pledge on the individual’s personal honor. Again, the choice should be made by the signer.

Copy Certification

A copy certification confirms that a reproduction of an original document is a “full, true, and accurate transcription or reproduction” of the original.
Documents requiring copy certification may include: diplomas, driver’s licenses, leases, contracts, vehicle titles, Social Security cards, medical records and bills of sale.

To perform a copy certification, the person in possession of an original document (known also as the “document custodian”) takes the original document to a Notary. The Notary typically will make a photocopy of the document and complete a certificate for the copy certification to confirm that the photocopy is a true, accurate and complete copy of the original.

While copy certifications are considered a common notarial act, nearly half of the U.S. states bar Notaries from performing this type of notarization. Make sure to check your state’s guidelines to see if you may certify copies.

Of the states that do authorize this act, some stipulate that you may only certify copies of documents, not images, or other items. Other states allow Notaries to certify copies of both “records” and “items,” such as graphs, maps or images.

 

Personal Loan closing documents, such as personal purchase, sale or refinancing documents.

I-9 Forms (it requires that we sign a statement that we are not authorized to sign).

Just the signature page of a document without the rest of the document out or visible online.

Documents that have a number of blank spaces or blank lines anywhere above your signature area that you are not able to fill in. This is particularly critical in documents where you are swearing that the contents or statements of the document are true.

Documents that use “witness” language for the notary section, instead of a standard MN notary jurat or acknowledgement statement. Typically found in documents from the state of Georgia, and certain documents from Hong Kong, Singapore, India, and some Caribbean Island. The state of Louisiana also often uses notary language that can be different from the standard MN notary language.

Since we are a mobile notary service, we do not offer an on-site service at this time. With that being said however, we do have a mailing address which is: 7500 York Ave S, Apt 833, Edina, MN 55435

 

Each Notarized signature take a minimum of about 5-7 minutes.

 

Disclaimer: Please contact a license attorney for any legal advice or guidance.

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